Why hello there all you night owls and other nocturnal creatures of ODC,
Crazy that we’re both up at the lovely time of [insert time you’re reading this]! Maybe we should go to bed soon, but first you should read this epic email in its entirety. Wishing you sweet dreams and restful sleep.
– Sarah “Just (Bat)hanging Out” Dowling
A New Section Comes to the ODC Email… What Have the Officers Been Workin’ On?
- We want to keep those who may not have the time (or desire) to read through our biweekly officer meeting notes attached below in the loop of what’s happening in the officer corps, so from here on out, we’ll be giving you baller updates in email announcement form! (In addition to the meeting notes—read them anyways. please.)
- What I have to say for you this week is that MITCH LED HIS 100TH TRIP!! Insane!! (See more at the Adventure of the Week section below), new caving leaders were trained, Chris Dauber saved the ODC x Cycling bonfire with his legendary fire making skills in a time of dire need, and I have been (semi)consistent with sending emails out on Sunday nights now! (It’s still Sunday if I haven’t gone to sleep yet right?)
WOOOOAAAHHH Incident Reporting Form Cheatsheet!
- A note from Grace: Are you venturing in the outdoors, or really just livin life, and things don’t go as planned? Maybe someone hits their head and needs some first aid, or you’re all huddled at the corner of Echols and a driver doesn’t show up, or maybe someone, or maybe someone’s digestive tract decides to go rawdawg themselves in the middle of the backcountry? Wellll incidents happen, and us officers are here to help YOU respond to these situations in the moment, and report them afterwards with our Incident Reporting Form. Check out this swanky new guide, aptly entitled “Incident Reporting Form Cheatsheet,” to a how-to on handling common incidents in the woods, and make sure you’re prepared for your next trip! Your submissions to this form make our club a place for safer and more sustainable shredding, so THANK YOU for using it <3
11/19 Officer Meeting Notes
- Here are the notes. We took them. You read them. Good.
OLD (BUT STILL IMPORTANT) ANNOUNCEMENTS:
- It’s hunting season… and although ODC doesn’t hunt, other folks do and it’s important to stay seen. That means bright orange clothing or tape on your gear. Recreate responsibly!
- Anything wild or crazy happened on your trips recently, but not in a good way? Fill out this form to let the officers know about incidents or near misses on your ODC trips. Incidents can include but are not limited to: major injuries, extreme/ dangerous weather, or getting lost. We’ll keep it for our records/learning and follow-up if necessary!
- Here’s the template.
Trip Leader Emails
- If you are a trip leader and have NOT been getting emails from us (about TL potlucks, TL updates) – please reach out so that we can add you to the trip leader list serv! We want to keep you in the loop!
Overdue Gear Policy Update (We’re Crackin’ Down…)
- Here’s an overview:
- From now on, one week after you check out your gear, you will get a reminder email.
- Two weeks after check out, you will not be able to check out more gear until the initial gear is returned.
- 30 days after check-out will result in the gear being considered missing/stolen, and you will lose trip privileges until we have the gear back or receive the money from you required for a replacement.
- Failure to respond within a week to contact attempts at this point will result in more drastic measures (potentially an Honor Code Violation via the Honor Council)
- Here’s the link to the 2023 Gear Handbook.
- Long story short, keep track of and RETURN YOUR GEAR (on time)!
Important Gear Room Notes
- Go to Monday gear rooms! Wednesday and Friday gear rooms in particular get quite crowded and Max is lonely! Go keep him company, get a jump on checking out your gear, and avoid the lines by showing up on Mondays at noon. (Max promises he isn’t scary!)
- Also, if you read these emails, you’ll know that gear room times are posted here and on the website! Those times (and pop-up times that are sent in the GroupMe) are when you can go to the gear room. Do not show up at a random time—we will not be there❤️
As Always, BRING BACK YOUR GEAR!
- Did you borrow something and forget to bring it back? Well, here’s your friendly reminder to return your club gear to a gear room or email the officers (firstname.lastname@example.org) to schedule a return time.
- From Mitch: “Hello gear gremlins! If you have items of outdoor gear that you would like to see purchased by the club, please fill out the form below!”
- Google Form OR Microsoft Form
WOOOAAAHHH ODC Member DISCOUNTS?!
- You read it right! Anyone who is a member of this lovely club can now get 10% off at High Tor Gear Exchange & Endeavor Cycles here in Charlottesville!
- Super cool mountain-wear brand HIMALI has reached out to us with a sick discount code for 40% off all their stuff!! Check them out and use code UVASendIt40.
Are YOU in the GroupMe?
- Join it here!
GEAR RESOURCES AND POLICY
This Year’s Gear Room Schedule:
Mondays @ 12pm — Max St. Clair (617-780-1129)
Tuesdays @ 3pm — Mitch Lang (804-955-8990)
Wednesdays @ 6pm — Ed Aten (434-326-8868)
Thursdays @ 8:30am — Evelyn Needham (303-944-5484)
Fridays @ 3:15pm — Renee Erickson (703-850-9725)
If none of these times work for you, please email the officers email@example.com at least 24 hours in advance to schedule a separate time to be let into the gear room. Please only do this if you really can’t make the gear room times, not just because you don’t feel like it or didn’t plan ahead.
You can stop by the gear room to check out or return gear and be reimbursed at any of the times listed above! Officers remain at the gear room only for as long as people are checking in/out gear (usually about 20-25 minutes). You may also purchase ODC t-shirts, hoo rags, patches, stickers, and more at the gear room!
MISC. GEAR INFO:
- Before returning gear, refer to the GEAR CLEANING DOC!
- If you return damaged, dirty, or incomplete gear, you will jeopardize your ability to check out gear in the future. It is your responsibility to return your gear in the condition you received it.
- Please refer to our reimbursement policy here.
- You can check our gear inventory here.
- Want to check out water sports gear or a mountain bike?
- Please email the officers at firstname.lastname@example.org. They are stored at separate locations. We ask that you give at least 24 hours notice.
- Gear is due one week from when it is checked out unless renewed by an officer at a gear room. Keeping gear past its due date is a UVA Honor Offense. Club trips have priority access to gear.
Directions to the Gear Room:
- Start at Echols Dorm → go right on McCormick → turn right on Alderman Rd → take a left on Leake Drive → walk to the end of the road (there are several buildings and parking on either side) → pass a picnic table on the right → keep going! → walk straight to the first big maintenance building directly ahead → walk behind the building on the left side (if it feels like you maybe shouldn’t be there, you’re in the right place) → walk up the stairs → End: knock on the door!
- Map to Gear Room
TRIP RESOURCES AND REMINDERS
To become a trip leader, thoroughly read the Trip Leader Manual (resources page of the website) and send the officers an email (email@example.com) letting them you know you have done so. They will then activate you on the website! Alternatively, come to a Trip Leader Workshop, lead by the officers several times each semester and posted on the website.
As a reminder, climbing, caving, mountain biking, and whitewater trips have special rules to lead! To learn more about types of trips and to become an approved trip leader for the sports listed above, feel free to contact the club’s Sport Advisors (emails can soon!).
- Melu (firstname.lastname@example.org)
- Abby (email@example.com)
- Renee (firstname.lastname@example.org)
- Aidan (email@example.com)
- Max Titov (firstname.lastname@example.org)
- Grace (email@example.com)
- Ed (firstname.lastname@example.org)
- Water Sports
- Mitch – All (email@example.com)
Marion – Kayaking & Rafting (firstname.lastname@example.org)
- Mitch – All (email@example.com)
If you have questions about how to lead trips, refer to the Leading Trips pages under Resources on the club website.
Want to lead a trip for an under-represented group in the outdoors? Lead an Affinity Trip! See the link for details and guidelines.
- Please be aware that if you are joined on a trip, and you do not show up, or you drop out at the last minute, you are depriving another member of a spot on that trip.
- No-shows and last-minute absences not only hurt trip attendance, but they also make logistics more complicated.
- If a member is reported for two absences, trip leaders are permitted to take this into account when moving people off wait lists.
Sexual Harassment and Equity Reporting:
- Outdoors at UVA is committed to providing a safe and welcoming space for everyone to enjoy the outdoors. If you feel you or another have experienced misconduct at the hands of another club member, please report it here. This is including but not limited to misconduct regarding sexuality (including sexual harassment), gender, race, ethnicity, ability, etc.
- Outdoors at UVA’s Sexual Misconduct policy can be found here. Our policy for harassment and discrimination is here.
ADVENTURE OF THE WEEK!!!
MITCH’S 100TH TRIP!!!!! AAAAAAAAAAHHHHHHHHH!
- A note from THE one and only Mitch Lang: “This past Thursday I lead my 100th trip as a sunrise hike to Humpback Rock! It was great to get out early and see an amazing sunrise with some stoked folks. The whole trip had me thinking about how grateful I am for the club and I was so touched when everyone sang me “Happy 100th Trip” (to the tune of Happy Birthday). Even better, it was someone else’s first trip and we had a ton of people go to a trip-leader workshop later! Thanks everyone for making this the best club ever.”
- How to be featured:
- Each week we’ll feature a different adventure that happened within the previous 7 days. To be featured, send us (firstname.lastname@example.org) a couple of pictures of you and your pals adventurin’ and a little blurb about what you did!
- We’re stoked to see what y’all get up to, but PLEASE (please!) do not take pictures of people without their consent (and don’t submit them to us without their consent).
- Try and submit pictures as .jpeg files if possible! (not .heic live photos!)
Who will be the next ADVENTURE OF THE WEEK???
Peace, Love, & Dirt,
Sarah and the Officers