Resources

Policies:

Easy Trips To Lead Without a Car

  • Trail running on the Rivanna and O'hill
  • Slacklining in the gardens
  • Ultimate Frisbee on the Lawn
  • Cooking with a Whisper-Lite in the amphitheater/learning how to use a Whisper-Lite
  • Mountain biking on O'hill
  • Road biking to Walnut Creek Park
  • Cross country skiing the Rivanna (winter)
  • Stargazing on O'hill during a meteor shower
  • Tour of edible plants around grounds
  • Bike to Ragged Mountain Natural Area (and hike while there!)

Becoming more active

  • Becoming An Officer - we need you. Officer applications will be reviewed monthly
  • CommitteeService - Don't have much time, but still want to give back? Consider helping on a committee.
  • AdvocacyOrganizations - links to environmental & outdoor advocacy organizations
    • ActionCenter - (hopefully) current policy decisions that may be of interest
    • CurrentPolicy - Want to know what current policies are? Here's a start.

For Your Information

Documentation for accidents

Club Policy

Financial Aid

Financial Aid - Outdoors at UVA has a no-questions-asked financial aid policy. If our dues present a financial hardship for you, please email outdoors-officers@virginia.edu. 


Sexual Misconduct

Outdoors at UVA does not tolerate any form of sexual misconduct. The Sexual Misconduct Policy outlines prohibited conduct, reporting process, and subsequent response. 

Leading in a Nutshell

Want to leads trips, but are apprehensive about our policies? Here's a short guide that gives you the simplest of instructions.

Post Your Adventure

Post (announce) your Adventure on the website, at least 24 hours prior to the departure time. (See Do's and Don'ts for Adventure Types)
Include all pertinent information by filling out the Add Adventure form.
Be sure to Save so it get's posted to the Adventure's feed where other members can see it.

Departure Check

Before you leave, check for the following:

All designated Drivers are present, and have full tanks of gas
All Drivers have directions
You have a Printed Reimbursement Form in hand

Return Check

Full up gas tanks in Charlottesville (same day)
Have all Drivers sign the reimbursement form
Collect all receipts
Fill out a Reimbursement form and submit (with Google Maps Directions) within 30 days


Diversity, Equity, and Inclusion

Outdoor CEO Diversity Pledge

Outdoors at UVA is a pledge signatory for the In Solidarity project Outdoor CEO Diversity Pledge. You can read our 2020 year end report here

Leading in a Nutshell

Want to leads trips, but are apprehensive about our policies? Here's a short guide that gives you the simplest of instructions.

Post Your Adventure

Post (announce) your Adventure on the website, at least 24 hours prior to the departure time. (See Do's and Don'ts for Adventure Types)
Include all pertinent information by filling out the Add Adventure form.
Be sure to Save so it get's posted to the Adventure's feed where other members can see it.

Departure Check

Before you leave, check for the following:

All designated Drivers are present, and have full tanks of gas
All Drivers have directions
You have a Printed Reimbursement Form in hand

Return Check

Full up gas tanks in Charlottesville (same day)
Have all Drivers sign the reimbursement form
Collect all receipts
Fill out a Reimbursement form and submit (with Google Maps Directions) within 30 days


Reimbursements

For information on what Outdoors at UVa reimburses and how to get reimbursed, please read the Reimbursement Policy document linked below. Please read carefully to ensure you adhere to the requirements for reimbursement eligibility.

Reimbursement Policy & Instructions

Reimbursement Form


Reimbursement Details at-a-glance

The policies below generally apply to club trips, but there are restrictions. Read the full policy to be sure.


Gas
$150 per car + 50% tip (capped at $20)

Food
$7 /person (per day) For Service trips only
See Leader Manual for qualifications or ask an Officer if in doubt

Lodging 
$5 /person (per night) for indoor lodging
$10 /person (per night) for outdoor lodging

Park Passes
Shenandoah National Park pass (SNP)
After you have attended 4 trips to SNP where the pass is required (within a year), we will reimburse you for the pass ($40).

America the Beautiful (Interagency Pass)
After you have led 4 trips to any National Park where the pass is required (within a year), we will reimburse you for the same amount as the SNP pass ($40).

We do reimburse other park passes, for a comprehensive list please check the Leaders Manual. If the park pass you're looking for is not their either please contact the officers.

Become an Officer

    We need YOU! Help us keep the club running and facilitate fun & safety for everyone. Applications are reviewed once a month.

    Application Form

    Committee Application

    What being a committee member entails

    The big thing to note is the respective tasks for each committee (listed below). Additionally, we would like for committee members to make it to officer meetings if possible. This will give you some insight into the inner workings of the club, and will allow you to answer questions you may receive regarding the club and its structure.

    PR Committee

    The PR Committee is responsible for chalking, flyering, and tabling across campus to promote the club. Chalking and flyering can be done whenever you have time. Be sure to follow UVa's rules regarding advertising

    Service Committee

    Service Committee members are responsible for leading several service trips throughout the semester, as well as reaching out to service organizations and promoting service events to the club.

    Apply Now

    Please submit your application via the Officer Application Form, and include in the "Why do you want to be an Officer?" answer field that you are applying for a committee position.

    Application Form

    Leading Trips

    Be a leader

    We love our leaders! And we encourage our members to consider becoming one. It's easy! You can either attend a trip-leader workshop (usually held several times each semester) OR thoroughly review the Leader's Manual below. After that, just email the officers with your first trip's description. We'll suggest any necessary changes and then enable you to post it on the website!



    the Leaders Manual

    The Leaders Manual is an extensive document to help answer questions, and guide leaders to being able to perform at their best in their leadership role. For any questions concerning club policies, and especially before posting your first Adventure, please email the officers at outdoors-officers@virginia.edu.

    Leading in a Nutshell

    Want to leads trips, but are apprehensive about our policies? Here's a short guide that gives you the simplest of instructions.

    Post Your Adventure

    Post (announce) your Adventure on the website, at least 24 hours prior to the departure time. (See Do's and Don'ts for Adventure Types)
    Include all pertinent information by filling out the Add Adventure form.
    Be sure to Save so it get's posted to the Adventure's feed where other members can see it.

    Departure Check

    Before you leave, check for the following:

    All designated Drivers are present, and have full tanks of gas
    All Drivers have directions
    You have a Printed Reimbursement Form in hand

    Return Check

    Full up gas tanks in Charlottesville (same day)
    Have all Drivers sign the reimbursement form
    Collect all receipts
    Fill out a Reimbursement form and submit (with Google Maps Directions) within 30 days


    Adventuring Help & Tips

    Easy Adventures to Lead without A Car

    TRAIL RUNNING on the Rivanna and O'hill
    SLACKLINING in the gardens
    ULTIMATE FRISBEE on the Lawn
    WHISPER-LITE COOKING in the Amphitheater/Learning how to use a Whisper-Lite
    MOUNTAIN BIKING on O'hill
    ROAD BIKING to Walnut Creek Park
    CROSS COUNTRY SKIING the Rivanna (winter)
    STARGAZING on O'hill during a meteor shower
    TOURING/TEACHING edible plants around the grounds
    BIKE THEN HIKE to and on Ragged Mountain Natural Area

    Ask a friendly nearby Leader for other easy Adventure ideas!


    Skydiving

    We usually go skydiving at Skydive Orange.

    Read their website for information on what they offer, pricing, and such.

    When you call or email in to them, let them know you're from Outdoors at UVa, how many people you are planning to take on the Adventure, and ask for the best time to schedule that size of a group. They run a tight shop.

    We usually get a discount for bringing a certain amount of people (10 is usually enough to get this discount).

    Once you get the date back from them, you can post your Adventure accordingly.

    You will need to pay a deposit for each person going on the Adventure. The best way to handle this is to pay this deposit yourself in advance and request the potential Adventurers on the waitlist pay you back for their part of the deposit prior to approving them for the Adventure.

    Some attendees may have a voucher from a cancelled skydiving trip. You won't need to pay a deposit for their participation in your Adventure.

    Gear Cleaning

    Here is an extensive Gear Cleaning Guide for all major gear checked out from the club.


     

    Adventuring Policies


    Rock Climbing

    When Attending - Consider the following

    Is this Adventure for me? Club Adventures are divided into difficulty levels:

    Beginner

    Has never climbed.
    Has climbed a bit, but forgot how things work.
    Knows how to belay a top rope climber, but the climb is less than 5.8

    Being able to walk and use both hands are the only physical requirements for this level.

    Intermediate

    Knows how to belay and tie in, climbs better than 5.8 on top rope.
    Has (or can) lead Sport or Trad climbing.

    Advanced

    Knows how to belay a leader, and climbs better than 5.11 on top rope.
    Higher level climbers may go on lower level trips.

    Pro

    You get paid to climb. (JK)
    Highly experienced, strenuous, but able to teach and teach leaders on climbing and climbing safety.


    What about climbing equipment? The club provides all climbing gear. However, if you wanted to buy your own gear, you would want to own the following at a minimum:

    Harness / Belaying device / Climbing Shoes / Chalk bag
    Harnesses are required / Belaying devices are required but can be shared between 1-2 others / Climbing shoes are highly recommended / chalk is optional but helpful

    What other things do I need to bring? These are some things you should bring for yourself even when using club gear:

    2-3 liters of water / Snacks / Sunscreen / Camera
    Having water with you is required / Snacks are recommended and can include energy bars, trail mix, fruit, dried fruit, jerky, and cookies / Sunscreen is optional / Camera is optional (but who doesn't love a good memory?)

    What clothes should I wear? We recommend wearing long shorts, or comfortable pants that don't impede your movement, bringing along a rain jacket (just in case), and during cold weather including a hat and gloves.

    Anything else? You may want to cut your toe and finger nails prior to the Adventure, and remove any jewelry (rings, watches, etc) that may be uncomfortable to climb with. If wearing sunglasses/glasses wearing them with a leash so you don't loose them would also be a good idea.


    When On Your Own - Consider the following

    Are you a beginner? Make sure you're going to climb with experienced climbers. You can always write to the club email list in order to find climbing partners.

    Are you borrowing club equipment? You can borrow a harness, belaying devices, shoes, and a chalk bag for free. Please see the Gear Page for steps and times on how to borrow gear.

    You can also borrow top rope, sport climbing or trad gear if you have already climbed with a climbing Officer and have proven your ability to use the gear properly (and safely). Your name (if you meet these requirements) will get added to the list of authorized members list in the gear locker room.

    What safety considerations should you make? We advise you to check and make sure you are taking the Technical gear appropriate for the type of climbing and the size of the group going with you.

    It is also highly recommended that you bring along a Guide book, First Aid, and a Helmet (or Helmets).


    When Leading - Consider the following

    Am I authorized to lead this Adventure? There are certain Adventure types that require Officer Authorization/Approval for you to be able to lead them. See the list here.

    What are the GENERAL rules for climbing Adventures?

    RETURN ALL GEAR since you (the Leader) are responsible for any missing gear, we suggest collecting (and counting) all the gear from everyone prior to leaving. No Exceptions. If an Adventurer wants to use gear, advise them to go through the Gear Check Out process (this will make them responsible for the gear). A large mesh sack or large backpack will make it easier to keep all the gear together when collecting gear to return.

    NON-CLUB MEMBERS as a general rule we want to encourage local-based non-club members to join to participate in our Adventures (and gain all the benefits of the club!) but there are exceptions that are allowed on a case-by-case basis. Visitors from out-of-town (Friend or Family member) may be allowed to join the club Adventurer with prior approval from an Officer. This approved visitor (non-member exception) is allowed to ride in a car being reimbursed by the club.

    TRAVEL should include everyone leaving at the same time for both the start of the Adventure and the return. You (as the Leader) will be reimbursed for gas, so be sure to fill out the Reimbursement Form and have it signed by all Drivers. If someone departs separately from the rest of the group, the club will not pay for their gas.

    CLIMBING ETHICS are very important, however it may be impractical to impart ALL your ethics knowledge to your Adventurers (even if this includes beginners). A minimum standard of highlights would include
    Leave No Trace (everyone who goes outside should obey this)
    Use of Chalk (what is appropriate, and what isn't)
    Keep a Low Profile
    Obey Local Climbing Rules

    The most important piece of ethics expected from our Leaders, is to Lead by example! Bring a plastic bag and pick up trash (even if it's not yours).

    Some other helpful climbing ethics tips and reading can be found at AccessFund.org

    What are the rules specific to INDOOR climbing Adventures?

    PEAK EXPERIENCE will require an email with the "roster" (Adventure attendance sheet) the night prior, as well as a printed list the day-of to receive the group discount. Contact them here.

    What are the rules specific to OUTDOOR climbing Adventures?

    SHENANDOAH NATIONAL PARK will have local rules, be sure to read them. SNP Climbing Rules.

    What are the rules specific to SPORT climbing Adventures?

    SKILL EXPECTATION for our Sport Climbing Adventure Leaders includes belaying, clipping, falling, and cleaning with enough mastery to be able to lead others in learning those same skills.

    RESPONSIBILITY AWARENESS is crucial for our Sports Climbing Leaders. We hold our Leaders for Sports Climbing to a high safety standard, as Leading a group is very different from Sport climbing with your friends.

    ADVENTURER SAFETY is your responsibility as the Adventure Leader. Make sure that the Adventurers on your Adventure actually know the skills they say they do. Have them perform and demonstrate the specific tasks necessary to complete the intended climb. Also, keeping a mindful eye on your Adventurers during the climb to stay ahead of any possible issues due to lack of knowledge or expertise.

    EVALUATE ROUTES for your beginner sport climbers (not just your first timers) for safety. Check things like the first and second bolts, falling down past overhangs, and ledges below. It is the Leaders responsibility to keep climbers from leading routes that are not appropriate for them.

    ROUTE LEADING can be championed by a non-leader only after obtaining permission from the Adventure Leader. This is for route leading climbs 5.10 or easier, or to clean the top.

    INSTRUCTIONS should only come from the Adventure Leader (Beta / advice from other climbers is OK).

    What are the rules specific to TRAD climbing Adventures?

    GEAR RACKS should be kept separate unless a route demands the use of more gear than available in one rack.

    Individual owned gear should be clearly marked to identify the owner (all club gear is already marked).

    DEFECTIVE GEAR should not be used (no brainer). If there is any defect in Club Gear you must notify the Officers about it. Make a note (be specific about the defect) and separate that piece from the rest of the Gear.

    CLIMB LEADERS should mock lead for their first time on G rated routes, and the Adventure Leader is responsible to check that the Climb Leader has all the necessary gear.

    INSTRUCTIONS should only come from the Trad Adventure Leader.

    ASSESSING PLACEMENTS of the Climbing Leaders is the Trad Adventure Leader's responsibility.

    What are the rules specific to BOULDERING climbing Adventures?

    EXPERIENCE RATIO of boulderers should be 1 experienced boulderer per 3-4 beginners.

    SPOTTING is very very very important, and the spotter should know what they are doing.

    See an example of good spotting here.

    STACKING CLIMBERS or climbers over other climbers, is not allowed.

    WHILE TRAVERSING one person needs to move the crash pad to compensate.


    Caving

    When Attending - Read the Caving Checklist


    White Water

    When Attending - Consider the Following

    Does the club have any whitewater gear?

    YES WE DO! Whitewater gear is housed in two large shipping containers in the upper parking lot of Carruthers Hall. There are some boats currently being housed by Dave Clark.

    AVAILABLE GEAR includes 6 SUPs, 3 surf boards, 2 rafts, 3 canoes (one whitewater), 5 recreational kayaks, many whitewater kayaks, helmets, paddles, skirts, dry tops, dry suits, wet suits, poogies, skull caps, and other misc items. Go to our Gear Tracker for the most current list.

    Quick Reminders for Leaders

    RECRUIT interested members to be future whitewater advisors. First years recommended, to get them trained early.

    RESPOND to whitewater emails in a timely manner.

    WHEN RETURNING GEAR you can recruit Officers to help you check-in, clean, all the whitewater gear you've checked out.


    Current Environmental Policies

    Local

    CHARLOTTESVILLE Municipal Code Chapter 10 concerns water protection, but there's more to the environment than just that.

    PIEDMONT Environment Council does not create the policies, but are a good resource for current policy.

    State

    DEPARTMENT OF ENVIRONMENTAL QUALITY Environmental Quality policy within Virginia

    DEPARTMENT OF GAME AND INLAND FISHERIES for all things Hunting, Fishing, and Wildlife Management Areas.

    DEPARTMENT OF CONSERVATION AND RECREATION

    STATE PARKS

    National

    NATIONAL PARKS Laws and Policies

    CONSERVATION FUND WITH NPS Land and Water Conservation Fund.

    NATIONAL FORESTS

    NATIONAL REGULATIONS search tool for if you have a particular subject in mind.


    Club Budget

    Every member should be aware, Outdoors at UVA is able to reimburse many expenses for our trips. In order to be able to do this we have two main sources of revenue:

    MEMBERSHIP DUES
    STUDENT COUNCIL ALLOCATIONS

    Membership dues generate roughly $15,000 yearly.

    Student Council is able to allocate funds arbitrarily, from it's Student Activity Fees (roughly $25 per student, or $550,000 for Fall 2013). This is the record of funds allocated to OUVA:

    2002 (Spr) $10,070.22  ( 49.4% of total requested funds )
    2012 (Spr) 
    $5,624.46  ( 27% of total requested funds )
    2012 (Fall) $8,894.38  ( 21% of total requested funds )
    2013 (Spr) $6,246.46  ( 15% of total requested funds )
    2013 (Fall) $2,707.92  ( 9% of total requested funds )
    2014 (Fall) $5,121.75  ( 17% of total requested funds )

    Student Council can only reimburse for gas and lodging expenses, so that means that gas tips and food reimbursements come out of membership dues. Moreover, Student Council only reimburses expenses incurred during the school year (fall and spring semesters). Thus, our membership dues have to last us an entire year and help cover trips over summer and winter breaks.

    To reiterate, our reimbursement policies have been put in place to try to maximize the utility of our budget. That is, we want to get as many people out on as many cool Adventures as we can.

    Currently, the Officers are seeking additional funding sources to help ensure the club has money to do all the amazing trips we do! If you have suggestions for additional funding sources, please email the Officers.


    Gear Cleaning

    Here is an extensive Gear Cleaning Guide for all major gear checked out from the club.