Gear Rooms and Other Bits | ODC Newsletter 2/18/24

Hello,

Much assignment. Many reading. Why use lot word when few word do trick? Good week!

Busy,

Sarah

 

 

NEW ANNOUNCEMENTS:

FIRST AID KIT RESTOCK!!!

• GET YOUR FIRST AID KITS! We have officially restocked and updated each and EVERY first aid kit in the gear room for your use. Things happen, and it’s *much* better to be safe than sorry. Please grab a first aid kit to bring on your next trip!

2/18 Officer Meeting Notes

• Linked here are this week’s officer meeting notes in case you’ve been wondering what’s being discussed and planned. Check them out! (Thanks Renee!)

 

 

OLD (BUT STILL IMPORTANT) ANNOUNCEMENTS:

Incident Reporting Form

• Anything wild or crazy happened on your trips recently, but not in a good way? Fill out this form to let the officers know about incidents or near misses on your ODC trips. Incidents can include but are not limited to: major injuries, extreme/ dangerous weather, or getting lost. We’ll keep it for our records/learning and follow-up if necessary!
• Here’s the template.

Prevent/Address Trip Incidents with this Cheatsheet!

• Check out this swanky new guide, aptly entitled “Incident Reporting Form Cheatsheet,” to a how-to on handling common incidents in the woods, and make sure you’re prepared for your next trip!

Ooh La La… Donations!

• Did you know that you or your parents who want to know what you’ve been up to at UVA or your grandparents who were around when backpacking was invented can DONATE to ODC at any time ?? Donate here!

Gear Requests!!!!!

• Tell us what you want the gear room to buy by filling out this form!

Trip Leader Emails

• If you are a trip leader and have NOT been getting emails from us (about TL potlucks, TL updates) – please request to join the trip leader list serv with this link! We want to keep you in the loop!

As Always, BRING BACK YOUR GEAR!

• Did you borrow something and forget to bring it back? Well, here’s your friendly reminder to return your club gear to a gear room or email the officers (outdoors-officers@virginia.edu) to schedule a return time.

WOOOAAAHHH ODC Member DISCOUNTS?!

• You read it right! Anyone who is a member of this lovely club can now get 10% off at High Tor Gear Exchange & Endeavor Cycles here in Charlottesville!
• Super cool mountain-wear brand HIMALI has reached out to us with a sick discount code for 40% off all their stuff!! Check them out and use code UVASendIt40.

Are YOU in the GroupMe?

• Join it here!

 

 

GEAR RESOURCES AND POLICY

This Week’s Gear Room Schedule:

Monday @ 10am — Max (617-780-1129)
Tuesday @ 5pm — Ed (434-326-8868)
Wednesday @ 1:30pm — Mitch (804-955-8990)
Thursday @ 4pm — Cam (703-488-8892)
Friday @ 10am — Renee (703-850-9725)

If none of these times work for you, please email the officers outdoors-officers@virginia.edu at least 24 hours in advance to schedule a separate time to be let into the gear room. Please only do this if you really can’t make the gear room times, not just because you don’t feel like it or didn’t plan ahead.

You can stop by the gear room to check out or return gear and be reimbursed at any of the times listed above! Officers remain at the gear room only for as long as people are checking in/out gear (usually about 20-25 minutes). You may also purchase ODC t-shirts, hoo rags, patches, stickers, and more at the gear room!

MISC. GEAR INFO:

• Before returning gear, refer to the GEAR CLEANING DOC!
  • If you return damaged, dirty, or incomplete gear, you will jeopardize your ability to check out gear in the future. It is your responsibility to return your gear in the condition you received it.
• Please refer to our reimbursement policy here.
• You can check our gear inventory here.
• Want to check out water sports gear or a mountain bike?
  • Please email the officers at outdoors-officers@virginia.edu. They are stored at separate locations. We ask that you give at least 24 hours notice.
• Gear is due one week from when it is checked out unless renewed by an officer at a gear room. Keeping gear past its due date is a UVA Honor Offense. Club trips have priority access to gear.

Directions to the Gear Room:

• Start at Echols Dorm → go right on McCormick → turn right on Alderman Rd → take a left on Leake Drive → walk to the end of the road (there are several buildings and parking on either side) → pass a picnic table on the right → keep going! → walk straight to the first big maintenance building directly ahead → walk behind the building on the left side (if it feels like you maybe shouldn’t be there, you’re in the right place) → walk up the stairs → End: knock on the door!
• Map to Gear Room

 

 

TRIP RESOURCES AND REMINDERS

Leading Trips:

To become a trip leader, thoroughly read the Trip Leader Manual (resources page of the website) and send the officers an email (outdoors-officers@virginia.edu) letting them you know you have done so. They will then activate you on the website! Alternatively, come to a Trip Leader Workshop, lead by the officers several times each semester and posted on the website.

As a reminder, climbing, caving, mountain biking, and whitewater trips have special rules to lead! To learn more about types of trips and to become an approved trip leader for the sports listed above, feel free to contact the club’s Sport Advisors (emails can soon!).

• Climbing:
  • Melu (alt7yjh@virginia.edu)
  • Abby (als6qm@virginia.edu)
• Caving
  • Renee (rle6juc@virginia.edu)
  • Aidan (ajw3ttr@virginia.edu)
• Biking
  • Max Titov (uhg2nv@virginia.edu)
• Hiking/Backpacking
  • Grace (gag4jaz@virginia.edu)
  • Ed (eba4ksx@virginia.edu)
• Water Sports
  • Mitch – All (mcl2hxw@virginia.edu)
    Marion – Kayaking & Rafting (mtd6tx@virginia.edu)
• Trail Running
  • Carson (mxz2fc@virginia.edu)
  • Grace (gag4jaz@virginia.edu)
• Foraging
  • Brian (rpt2fx@virginia.edu)

If you have questions about how to lead trips, refer to the Leading Trips pages under Resources on the club website.

Want to lead a trip for an under-represented group in the outdoors? Lead an Affinity Trip! See the link for details and guidelines.

Absences:

• Please be aware that if you are joined on a trip, and you do not show up, or you drop out at the last minute, you are depriving another member of a spot on that trip.
• No-shows and last-minute absences not only hurt trip attendance, but they also make logistics more complicated.
• If a member is reported for two absences, trip leaders are permitted to take this into account when moving people off wait lists.

Sexual Harassment and Equity Reporting:

• Outdoors at UVA is committed to providing a safe and welcoming space for everyone to enjoy the outdoors. If you feel you or another have experienced misconduct at the hands of another club member, please report it here. This is including but not limited to misconduct regarding sexuality (including sexual harassment), gender, race, ethnicity, ability, etc.
• Outdoors at UVA’s Sexual Misconduct policy can be found here. Our policy for harassment and discrimination is here.

 

 

ADVENTURE OF THE WEEK!!!

ALLIE’S DOUBLE CAVING TRIPS!

• From Allie: “Hey lovely people! We did two caving trips this weekend and they were so epic! First we went back to Paxtons (led by Renee and Allie) to finally make it to the Xmas Room! And we made it! We saw so many beautiful cave formations, a bat, slid around in some mud, hung out with Barbie, and crawled through a fossil covered tunnel! Day two of caving was our Intro Caving trip at Lowmoor (Lillie and Allie)! Everyone do such a fantastic job! We saw a 400 bat hibernating roost which is so so special! We explored the mine first, hung out with Frank the Frog and explored the Blair Witch Project bamboo fort. We then ventured into the cave, dangled our feet off the 88ft cliff and saw cave carvings from the 1800s. Everyone did such a good job both days! See you all caving soon!”

• How to be featured:
  • Each week we’ll feature a different adventure that happened within the previous 7 days. To be featured, send us (outdoors-officers@virginia.edu) a couple of pictures of you and your pals adventurin’ and a little blurb about what you did!
  • We’re stoked to see what y’all get up to, but PLEASE (please!) do not take pictures of people without their consent (and don’t submit them to us without their consent).
  • Try and submit pictures as .jpeg files if possible! (not .heic live photos!)

Who will be the next ADVENTURE OF THE WEEK???

 

 

ET CETERA.

Social Media:

FB: (https://www.facebook.com/groups/OutdoorsAtUVA/)

Insta: (https://www.instagram.com/uvaoutdoors/)

GroupMe: (https://groupme.com/join_group/68250538/0HmzE2tL)

 

 

Peace, Love, & Dirt,

Sarah and the Officers