Gear Rooms and Other Bits | ODC Newsletter 4/21/24

Hey ODC.

Here’s a visual summary of how I’m feeling right now:


Stay safe out there. Don’t let finals season grind ya down.

– Sarah



Don’t Let ODCemocracy Die! Vote For Exec!

  • If you’ve led 2 trips or attended 4 trips during this school year, you’re eligible to vote for our next president, vice president, and treasurer using this form! Voting closes at 5pm THIS FRIDAY, April 26th.
    • For more info on the positions you’re electing people into and how your vote is weighed in the *official* ODC system, refer to the announcement Ed sent out on 4/19.

Submit to The Scrawl by Tuesday Night!!!!

  • ODC’s long lost newsletter is coming back! It’s by ODC for ODC, which means that we can’t have an epic final product without your help. So if you’re feeling called to action, send in a submission (trip reports, recipes, poems, articles, games, art, etc.) using this form by THIS TUESDAY, April 23rd to be put in our new and improved Scrawl



50 Things to Do Before You Graduate

  • CALLING ALL FOURTH YEARS!! We only have a few weeks left in the year, which means that you have just enough time to try to complete ODC’s 50 Things to Do Before You Graduate List! (If you complete it, you’ll get a pretty epic prize…

Call for DEI committee members!

  • Are you interested in helping Outdoors Club grow as a diverse, equitable, and inclusive space? Join the DEI committee! We meet ~monthly to plan collabs with other diverse organizations, discuss ways to improve the club, and more, based on what the club needs/wants. The more voices we have, the better.
  • If this sounds like something you care about, please reach out to me at OR 5714550721 and I can add you to the groupme 🙂


  • You read it right! Anyone who is a member of this lovely club can now get 10% off at High Tor Gear Exchange & Endeavor Cycles here in Charlottesville!
  • Super cool mountain-wear brand HIMALI has reached out to us with a sick discount code for 40% off all their stuff!! Check them out and use code UVASendIt40.
  • We also have an epic one-use per person promo code with Bedrock Sandals for 20% off online purchases. Use the code “UVAOUTDOOR”!

Gear Requests!!!!!

  • Tell us what you want the gear room to buy by filling out this form!

Trip Leader Emails

Are YOU in the GroupMe?


  • Did you know that you or your parents who want to know what you’ve been up to at UVA or your grandparents who were around when backpacking was invented can DONATE to ODC at any time ?? Donate here!




This Week’s Gear Room Schedule:

Monday @ 10am — Max (617-780-1129)
Tuesday @ 5pm — Ed (434-326-8868)
Wednesday @ 1:30pm — Mitch (804-955-8990)
Thursday @ 4pm — Cam (703-488-8892)
Friday @ 10am — Renee (703-850-9725)

If none of these times work for you, please email the officers at least 24 hours in advance to schedule a separate time to be let into the gear room. Please only do this if you really can’t make the gear room times, not just because you don’t feel like it or didn’t plan ahead.

You can stop by the gear room to check out or return gear and be reimbursed at any of the times listed above! Officers remain at the gear room only for as long as people are checking in/out gear (usually about 20-25 minutes). You may also purchase ODC t-shirts, hoo rags, patches, stickers, and more at the gear room!


  • Before returning gear, refer to the GEAR CLEANING DOC!
    • If you return damaged, dirty, or incomplete gear, you will jeopardize your ability to check out gear in the future. It is your responsibility to return your gear in the condition you received it.
  • Please refer to our reimbursement policy here.
  • You can check our gear inventory here.
  • Want to check out water sports gear or a mountain bike?
    • Please email the officers at They are stored at separate locations. We ask that you give at least 24 hours notice.
  • Gear is due one week from when it is checked out unless renewed by an officer at a gear room. Keeping gear past its due date is a UVA Honor Offense. Club trips have priority access to gear.

Directions to the Gear Room:

  • Start at Echols Dorm → go right on McCormick → turn right on Alderman Rd → take a left on Leake Drive → walk to the end of the road (there are several buildings and parking on either side) → pass a picnic table on the right → keep going! → walk straight to the first big maintenance building directly ahead → walk behind the building on the left side (if it feels like you maybe shouldn’t be there, you’re in the right place) → walk up the stairs → End: knock on the door!
  • Map to Gear Room





  • From Allie: “The Caving Extravaganza was an absolute riot! Picture this: a bunch of seasoned cavers diving headfirst into the wilds of West Virginia, led by the dynamic duo of Allie and Lillie. Our first stop, New Trout cave, had us donning hefty masks to battle the soot-filled air, navigating through weirdly angled squeezes, dodging flying bats, and stumbling upon a cozy roost of Virginian Big Eared Bats—talk about a surprise slumber party! Then, onto Hamilton Cave, where “crawling” became our new favorite pastime. Just when we thought we were in the clear, we encountered the dreaded Airblower—a 20-foot-long squeeze where the air blows through like a hurricane! I triumphantly conquered the crawl, only to realize I had to do it all over again to rejoin the group, with a bat for company! Seven-plus hours later, we emerged victorious, marking this ODC caving trip as an instant classic! Hurry up and join us before the year’s over—adventure awaits!”

  • How to be featured:
    • Each week we’ll feature a different adventure that happened within the previous 7 days. To be featured, send us ( a couple of pictures of you and your pals adventurin’ and a little blurb about what you did!
    • We’re stoked to see what y’all get up to, but PLEASE (please!) do not take pictures of people without their consent (and don’t submit them to us without their consent).
    • Try and submit pictures as .jpeg files if possible! (not .heic live photos!)

Who will be the next ADVENTURE OF THE WEEK???




Leading Trips:

To become a trip leader, thoroughly read the Trip Leader Manual (resources page of the website) and send the officers an email ( letting them you know you have done so. They will then activate you on the website! Alternatively, come to a Trip Leader Workshop, lead by the officers several times each semester and posted on the website.

As a reminder, climbing, caving, mountain biking, and whitewater trips have special rules to lead! To learn more about types of trips and to become an approved trip leader for the sports listed above, feel free to contact the club’s Sport Advisors (emails can soon!).

  • Climbing:
    • Melu (
    • Abby (
  • Caving
    • Renee (
    • Aidan (
  • Biking
    • Max Titov (
  • Hiking/Backpacking
    • Grace (
    • Ed (
  • Water Sports
    • Mitch – All (
      Marion – Kayaking & Rafting (
  • Trail Running
    • Carson (
    • Grace (
  • Foraging
    • Brian (

If you have questions about how to lead trips, refer to the Leading Trips pages under Resources on the club website.

Want to lead a trip for an under-represented group in the outdoors? Lead an Affinity Trip! See the link for details and guidelines.


  • Please be aware that if you are joined on a trip, and you do not show up, or you drop out at the last minute, you are depriving another member of a spot on that trip.
  • No-shows and last-minute absences not only hurt trip attendance, but they also make logistics more complicated.
  • If a member is reported for two absences, trip leaders are permitted to take this into account when moving people off wait lists.

Incident Reporting:

  • Anything wild or crazy happened on your trips recently, but not in a good way? Fill out this form to let the officers know about incidents or near misses on your ODC trips. Incidents can include but are not limited to: major injuries, extreme/ dangerous weather, or getting lost. We’ll keep it for our records/learning and follow-up if necessary! Here’s the template.
  • Check out this swanky guide, aptly entitled “Incident Reporting Form Cheatsheet,” for a how-to on handling common incidents in the woods, and make sure you’re prepared for your next trip!

Sexual Harassment and Equity Reporting:

  • Outdoors at UVA is committed to providing a safe and welcoming space for everyone to enjoy the outdoors. If you feel you or another have experienced misconduct at the hands of another club member, please report it here. This is including but not limited to misconduct regarding sexuality (including sexual harassment), gender, race, ethnicity, ability, etc.
  • Outdoors at UVA’s Harassment, Discrimination, and Sexual Misconduct policy can be found here. Our club Code of Conduct can be found here.




Social Media:

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Insta: (

GroupMe: (



Peace, Love, & Dirt,

Sarah and the Officers