Gear Room Schedule:

Spring 2024 Regular Gear Room Times:

Monday @ 10am — Max (617-780-1129)
Tuesday @ 5pm — Ed (434-326-8868)
Wednesday @ 1:30pm — Mitch (804-955-8990)
Thursday @ 4pm — Cam (703-488-8892)
Friday @ 10am — Renee (703-850-9725)

Note: these times are subject to change, please check the weekly email (sent through the Announcements tab).

HOW DO I CHECK OUT GEAR?

READ OUR GEAR HANDBOOK before checking out and returning gear.

EMAIL THE OFFICERS for gear not stored in the gear room (bikes and watersports equipment) 48 hours before you would like to check it out.

GEAR ROOM PICKUPS hosted by the officers are held 5 days a week during the semester. Times and Schedules are emailed to all members for reference, and include the hosting officers' information.

If none of the scheduled times work for you, please email the officers several days in advance to arrange your gear pickup.

TEXT THE OFFICER in charge of your gear pickup if you will be late. Officers usually only stay at the gear room for the time needed to check out gear (20-25min).

OTHER INFO: You may checkout gear for yourself and one non-club member for personal use, however the officer running the gear room can refuse this request if that gear is needed for club trips instead. Checkouts for any climbing ropes, draws, trad gear, etc. must first be approved by a Climbing Advisor. Crash pads and rafts may be checked out for non-club trips twice per person per semester.

WHEN IS GEAR DUE?

ONE WEEK from when it is checked out. Read our Gear Policies for more details.

HOW DO I CHECK IN GEAR?

PROMPTLY RETURN any checked out gear to the gear room at a scheduled gear room time. If none of the scheduled times work for you, please email the officers several days in advance to arrange your gear pickup.

REMEMBER you are responsible for the gear you check out, so return it with a relatively reasonable condition as to when you checked it out. Make sure all gear is present, is clean, and is dry upon gear check in. Your ability to return gear, and take care of the gear, will affect your ability to check out gear in the future.

DAMAGES TO GEAR must be communicated to the officer running the gear room at the time of check-in. This is especially important for safety-related damages (ex. large falls on a rope).

GET YOUR OWN CLUB BRANDED GEAR!

You may also purchase ODC t-shirts, hoo rags, bucket hats, and more at the gear room! Ask your Gear Officer for details.

1 - Start at Echols Dorm
2 - Go right on McCormick
3 - Turn right on Alderman Rd
4 - Take a left on Leake Drive
5 - Walk to the end of the road. There are several buildings and parking on either side.
6 - Pass a picnic table on the right. Keep going!
7 - Walk straight to the first big maintenance building directly ahead.
8 -Walk behind the building on the left side. Walk up the stairs
9 - End: Knock on the door.

Overdue Gear  |  Lost Gear  |  Broken Gear  |  Gear Cleaning  |  Mountain Bikes

YOU are responsible for the gear that you check out including its use, care, and condition upon return. If gear that is checked out to you becomes damaged or goes missing under any circumstances, you are the responsible party.

ONE WEEK after you check out your gear, if you haven't emailed or communicated to a Gear Officer of extenuating circumstances inhibiting the return of your gear, you'll get an email notifying you to return your now overdue gear.

Keeping gear past its due date is a UVA Honor Offense. Habitually being overdue will end up with your gear privileges being reduced or suspended. 

TWO WEEKS after check out, you will not be able to check out more gear until the initial gear is returned.

30 (THIRTY) DAYS after check-out will result in the gear being considered missing/stolen. You will lose trip privileges until we have the gear back or a replacement. We will request the money necessary for the gear replacement. Failure to respond within a week to contact attempts at this point will result in more drastic measures (potentially an Honor Code Violation via the Honor Council).

REPLACE or pay an Officer the replacement cost of the lost gear. Some gear must be purchased new to be considered replaced, like climbing gear. Please confer with an Officer about specific gear replacement requirements before purchasing the replacement yourself. Gear lost through "normal use" (ex a frisbee getting lost in the bushes) will be paid for by the Club. 

PAYING REPLACEMENT COST ONLINE via our Donation Page PayPal link, is acceptable. Please notify a Gear Officer of the transaction if choosing this option.

If you are due for a reimbursement (ex. gas or dues), the payment you owe for the gear can be deducted from your reimbursement.

REPAIRING broken gear, where safety is still upheld, is acceptable and expected. A Gear Officer will check and approve any repair.

REPLACING gear that has been broken, instead of repairing it, is sometimes necessary when safety is a concern. Climbing gear falls into this category the most. A Gear Officer may request a repaired gear item be replaced instead, if there is a safety concern with the repair. This is in an effort to uphold safety and trust in our club gear.

STORE ALL BIKES INDOORS to protect them from rain damage and theft. Our bikes are costly to maintain and buy. All members are expected to take extremely good care of our bikes.

NO COMMUTING is allowed with our club bikes. While you may not be likely to bend or break a bike while riding around campus, this is a gross misuse of club gear. If it is found you are using club bikes for this purpose, your ability to borrow gear at all will be suspended.

ONLY ONE BIKE may be checked out per member. You may not checkout a second bike for a non-member/visitor.

MAINTENANCE of the bikes is not required, but suggested. We've toyed with the idea in the past of limiting bike checkout to only members who have completed a bike maintenance class, but decided against it in favor of allowing members to have the opportunity to try mountain biking for the first time. That being said, feel free to approach any Officer (text or email) with questions on bike maintenance you may have.

REPAIR OR REPLACE any bike you break or damage. If you choose to have the repair done yourself (i.e. you take it to a store, or perform the repair yourself) you must do so by the time the gear is due. If an extra week extension is needed to complete this task, please inform the Gear Officer of the need to get the extension so you are not penalized. You may also have the repair done after you return the gear. We prefer to have all bikes in usable condition and ready for other members as soon as possible (keep this in mind when deciding how to perform your needed repair/replacement).